About GroundProbe

GroundProbe is a global technology leader based in Australia with an additional manufacturing facility in the USA, specialising in real-time solutions for measuring and monitoring geohazards. We are a team of innovators renowned for pushing boundaries and revolutionising the industry with cutting-edge technologies, pioneering thinking, and innovative digital solutions that play a crucial role in safeguarding human lives and assets. We are the brand most trusted in the market and widely recognised as an innovation powerhouse. GroundProbe is part of Orica Digital Solutions, a business stream of Orica.

We are dedicated to fostering the growth, satisfaction, and success of our people by providing an environment that enables them to bring their best selves to work. We are amazingly proud of our diverse, collaborative culture and are committed to an inclusive and supportive work environment that values and respects all individuals, accompanied by initiatives that bridge the gender diversity gap. We are invested in helping each other, and we foster an enviable atmosphere of teamwork, connection and community.

We are GroundProbe!

About the role

Are you passionate about creating and maintaining efficient, safe, and inspiring work environments?

GroundProbe, a global leader in innovative technology solutions, is excited to invite applications for a Facilities and Admin Coordinator for a 12-month contract. We are dedicated to fostering a diverse and inclusive workplace where every team member can thrive. This role is crucial in ensuring that our office and production facilities operate seamlessly and efficiently.

In this role, you will be at the heart of our operations, working Monday, Wednesday, and Friday at our vibrant office in Windsor, Brisbane. The Facilities and Admin Coordinator is responsible for managing the day-to-day operations of office facilities and providing administrative support to ensure smooth functioning. This role involves coordinating office services, maintaining facilities, and ensuring a productive, safe, and efficient working environment for all employees.

If youre looking to make a meaningful impact within a supportive and forward-thinking company, we encourage you to apply. At GroundProbe, we value diverse perspectives and are committed to providing opportunities for connection and growth. Join our dedicated team and let your skills and passion drive innovation and excellence. #WeAreGroundProbe

What you will be doing

Facilities Management:

Oversee the daily operations of office facilities, ensuring they are well-maintained and safe;
Coordinate with vendors and service providers for facility-related services (cleaning, maintenance, security, etc.);
Manage office space allocation and seating arrangements to optimise workspace efficiency;
Oversee repairs, renovations, and office upgrades, liaising with contractors as needed;
Ensure compliance with health and safety regulations and address facility-related safety concerns;
Manage office equipment, ensuring they are functional and serviced as needed;
Serve as the primary contact for facilities issues for employees, coordinate with stakeholders, and manage renovation or installation projects.

Administrative Support:

Assist with administrative tasks, including document preparation, filing, and correspondence;
Coordinate meeting room bookings, office supplies inventory, and purchase orders;
Support the onboarding process by ensuring new hires have the necessary workspace and equipment;
Organise and facilitate office events, meetings, and company functions;
Provide support for special projects and initiatives as directed by management;
Act as the main point of contact for building management and handle any office facility-related issues.

Compliance and Safety:

Ensure the office environment complies with company policies and legal requirements;
Maintain up-to-date records of health and safety inspections and ensure that the office is equipped with first aid supplies and safety equipment;
Conduct periodic safety drills and ensure employees are familiar with emergency procedures;
Develop preventative maintenance schedules, respond to requests, and keep detailed maintenance logs;
Develop emergency response plans, conduct drills, and ensure safety equipment is maintained.

What you will bring

Trades certificate or Diploma: Preferred in Facilities Management, Business Administration, or a related field.
Facilities Management Experience: Minimum of 3 years of experience in facilities management, maintenance supervision, or a related field.
Industry Experience: Experience in managing both office environments and production/industrial facilities is highly desirable.
Project Management: Demonstrated experience in planning and executing facility-related projects.
Vendor Management: Experience in managing contracts and relationships with vendors and service providers.

What we offer

At GroundProbe our people are what makes us different. We are a proudly flexible workplace that supports the well-being of our people as they balance their work and family lives. We promote diverse career paths and support the development of knowledge and skills. You will be paid a competitive salary and will have access to a range of employee benefits, including:

CORE BENEFITS

Annual purchased leave salary sacrifice program.
Dedicated Reward and Recognition Program and Marketplace.
Dedicated time for team building events, Innovation Days and annual days of recognition.
Genuine career development pathways, with structured talent identification and access to leadership development programs, study support, coaching, and mentoring.
Bespoke and dedicated Women in Tech Leadership Program, collaboration across the wider Orica business, along with industry mentoring.
Corporate wellness programs, a fully funded Employee Assistance Program (EAP) and corporate health plan membership.
Salary Sacrifice / Novated Lease options.

We respect and value all

GroundProbe is an equal opportunity employer. We treat our people and applicants with fairness, dignity and respect.

All qualified applicants will receive consideration for employment without regard to race.